There are several steps, and processes involved in preparing for an online class. This section overviews some of the administrative processes required of faculty before teaching an online class at Boise State. To download a copy of this content see Before Class (Google Doc – must be logged in to employee account)
All new employees must report to Human Resource Services before or on the first day of work to complete the I-9 Form and provide proper identification. The I-9 form provides proof that an individual is eligible to work in the United States.
Revised I-9 Form
Employers, including Boise State University, must use the revised Form I-9 for all new hires, as well as for re-verifications that occur every 3 years.
The most significant change to the revised Form I-9 is that employers can no longer accept expired documents during the I-9 verification process. For a complete list of acceptable documents, contact Human Resource Services at (208) 426-1616, or view a list of acceptable documents.
The importance of correct and timely completion of I-9s cannot be overstated. The Immigration and Naturalization Service requires that Section 1 of the I-9 Form be completed, signed and dated on or before the first day of work by the employee. The employee has three business days in which to provide documentation that he or she is eligible for employment, required in Section 2 of the I-9 Form. Employees not in I-9 compliance will not be eligible to continue working at Boise State.
As a Boise State, instructor you are provided with a myBoiseState account to verify personal information and access financial and academic information. Through myBoiseState you will access PeopleSoft, your email and Google apps accounts, Blackboard, and assistance and support.
PeopleSoft is the university’s Student Information System. Some of the academic functions you will use PeopleSoft for include:
- View your class rosters
- Verify class information
- Submit grades
- Request a Blackboard course site
This is also the place where you can view your paycheck, manage benefits, and manage your BroncoAlert preferences.
Email and Google Apps Account
Boise State uses Google Apps for Education, and as a faculty member you’ll be given an account that includes access to:
- Boise State Email
- Google Calendar
- Google Drive
- Many more Google apps
While you may use a non-university related email, it is very important for faculty who teach online to have a university email account as well, since students who try to contact faculty by email are likely to search the Boise State Faculty and Staff Directory. Your faculty/staff email and Google Apps account are independent of any Boise State student account you may have.
Blackboard is the university’s Learning Management System. It is here that you will teach your online class, interact with students, and complete classroom activities such as:
- Exams and quizzes
You will use your myBoiseState Account to request a Blackboard site for your online course, and your faculty/staff email account is used to enroll you as the instructor in your Blackboard site.
Assistance and Support
From your myBoiseState account you can easily access a variety of online assistance and support.
Use the Services area to quickly access a variety of campus and online resources including:
- Google Apps
- Human Resource Services
- Forms and Documents
- Reporting Services
You can also add additional resources to the list using the “Edit My Resources” option. Some helpful resources you may consider adding include:
- Center for Teaching and Learning
- Learning Technology Services
- OIT Help Desk
- Testing Center
If you can’t find a resource, or would like to link to an outside resource, you’ll have the option to add a URL through the edit my resources option.
Book orders may be processed through:
- your academic department administrative staff; or
- online by you at the Boise State Bookstore website
Book order problems should be resolved by the person in your office who placed the order, or directly with the Bookstore.
If you do not have any textbooks or materials, we still encourage you to notify the bookstore so students are aware of your intentions. Textbook orders are due to the bookstore by the following dates:
Book Orders Due
Students may order textbooks in a number of ways: in person at the Boise State Bookstore, a site bookstore, by phone at 208-426-BOOK, or via secure online ordering.
Additional AssistanceSandy Howell in the eCampus Center is also available to assist you with the textbook process if needed.
Confirmation of Course Schedule
The course schedule information on the confirmation form originates from your course schedule as it appears in PeopleSoft. On the confirmation form we ask that you review your schedule in PeopleSoft to verify:
- Total credits
- Class notes
Class notes provide space to tell students about special requirements for your course. You should have a class note on your class to alert students of the following requirements:
- Proctored exams
- Special equipment or technology requirements
- Registration restrictions
- In-person requirements or synchronous requirements
Additional AssistanceIf you have any of these requirements the eCampus Center staff can help you add a note to your class for students to see at the point of registration. Contact Sandy Howell for assistance.
Class capacity (cap) is set with direction from the academic department chair and instructor. If you find that you would like to increase your class capacity, please ask your chair to submit a Schedule Change Request form.
Six-digit permission numbers are used to override class capacity, class requisites, and departmental consent. Usually, 20 each of “Y” (used to override everything, INCLUDING class capacity) and “N” (used to override everything EXCEPT class capacity) numbers are assigned to every course offered at Boise State University. Faculty members— adjunct and full-time—have access to their own permission numbers in myBoiseState. Issuing permission numbers for any reason is at the discretion of the department chair and instructor.
Additional AssistanceWhen students contact Extended Studies or the eCampus Center for permission numbers, we refer them to the instructor and/or the academic department (usually an assistant) directly. Otherwise, the eCampus Center staff would require written permission from you before we can issue a permission number.
If you run out of numbers and need more generated for an eCampus course, experience a problem, or need help, contact the Course Administration and Student Services Coordinator, John Newhouse.
Permission numbers are located in your myBoiseState account. Once you have logged in, select Faculty/Staff/Advisors then Permission Numbers.
The official list of all students enrolled in each class you teach is available through your myBoiseState account. The myBoiseState rosters are updated in real time and accurate at the time they are accessed. You can find myBoiseState online at http://myBoiseState.edu. After you log in, select Faculty/Staff/Advisors then Student Class Enrollment.
Rosters also include a photo of the enrolled students. This photo is generated when the student receives a Bronco ID card, so if your students live outside of the Boise area and have not received a Bronco ID Card, they may not have a photo available.
Students living outside the greater Boise area can contact the Bronco Card Office about emailing a photo for creating an ID card and loading into class roster.
Class Rosters and Blackboard
A copy of the course roster is also loaded on your Blackboard course site. The Blackboard rosters are synchronized with myBoiseState rosters daily. If you do not see a student’s name on the roster, its possible that the Blackboard class roster has not yet been updated.