FINAL GRADES

Online Submission

All faculty members, adjunct and full-time, must enter their grades electronically through my.BoiseState. Instructions for entering grades online can be found at http://broncoweb.boisestate.edu/wp-content/uploads/2011/06/Grade-My-Classes.pdf.

Deadlines

If you are teaching a course within a shortened session (1st 8-week, 2nd 8-week, etc.), grades are due no later than five days following the last day of the session.

If you are teaching a regular 16-week class, your grades are due by the date indicated in the Academic Calendar found on the main my.BoiseState webpage. Please make sure your grades are submitted by the appropriate deadlines.

Incompletes

As the Instructor, you may enter a grade of I — for incomplete — if all of the following conditions are present:

1. The student requests a grade of incomplete before the last day of class instruction.
2. The student’s work has been satisfactory up to the last three weeks of the semester.
3. Extenuating circumstances make it impossible for the student to complete the course before the end of the semester.

A contract for completing the class should be created by you in collaboration with the student. The contract

1. Will stipulate the:
   1. work to be completed;
   2. time in which it must be completed to receive a grade in the class.
2. May not exceed one year.
3. Must be in writing and show an acknowledged agreement by you and the student.
4. Must inform the student that the incomplete cannot be removed by re-enrolling in the class.
5. Can be a simple email or written form to be kept by you.

The final decision to assign an incomplete grade rests with the instructor.

Enter the grade of I — for incomplete — on the grade roster in my.BoiseState as shown in the instructions (PDF file). Students who receive incompletes will be notified by email that they have Registrar To Do Items on my.BoiseState. This notification will say exactly what you have written on the grade roster.

Last Date of Attendance

If a student receives an F grade, you must enter a “last date of attendance” in the grade book on PeopleSoft. This date determines the amount of aid a student is eligible to receive when that student withdraws or leaves a program and the amount of unearned funds that must be returned to the Department of Education or the lender.

Boise State is given a short window of time to determine if a student will be required to return any federal funds disbursed to them after they have completely withdrawn from all classes.

For online programs or courses, the last date of attendance is determined by the last day a student participated in an academically related activity. The instructor must maintain a record of the activity and the student’s attendance at the activity.

The 2011-12 Federal Student Aid Handbook (PDF), (vol. 5, ch. 2, p. 5.90), provides these examples of academically related activities:

1. Submitting an academic assignment;
2. Taking an exam, an interactive tutorial or computer-assisted instruction;
3. Attending a study group that is assigned by the school;
4. Participating in an online discussion about academic matters and
5. Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

Activities are not considered to be academically related just because a student is present. Logging into an online class without active participation, for instance, does not qualify as an academically related activity.

(Updated 4/12)